{"id":"FR2235229299","name":"Actus","provider":"Paperless Innovations, Inc.","providerSlug":"paperless-innovations-inc","status":"FedRAMP Authorized","impact":"Moderate","authType":"Agency","authDate":"2024-02-13","serviceModel":["SaaS"],"deployment":"Public Cloud","businessFunctions":["Accounting","Collaboration","Data Management","Finance","Operations Management"],"assessor":"Ignyte Platform Inc.","assessorId":"201722","smallBusiness":true,"website":"https://act.us/","description":"Paperless Innovations, with our Actus solution, has repositioned GPC utilization and funds management processes as a government-wide shared service under the auspices of Treasury Management available on the FM QSMO Marketplace. Actus is eligible for direct award under pre-competed terms on GSA MAS contract # 47QTCA24D002X utilizing SIN 518210FM (Financial Management) and 54151ECOM (Ecommerce). Our end-to-end (E2E) process optimizations are inclusive of requisitions, obligations, order and transaction processing, settlements, close-out of commitments, records management, and audit. \n\nAgencies benefit operationally by adopting FedRAMP secured Cloud-based Government Purchase Card (GPC) processes supporting accurate and timely close-outs of commitments in their preferred financial system. Paperless Innovations, Inc. is committed to enabling GPC spend under management to improve the efficiency and accuracy of government purchase card programs as a compliant financial instrument on par with all Treasury disbursements. \nActus eliminates improper payments in the GPC Program utilizing secure, best of breed practices including RPA workflow automations, intelligent digital document authentication with data validation on required forms and attachments, providing financial accuracy and reliability with real-time status of funds, automated reconciliation, and inherent internal controls enforcement.\n\nActus is currently in daily use by thousands of government cardholders and Approving Officials with implementations including end-to-end regulatory and compliance automation for Purchase Card Program Management, cardholders, and associated approvers, requestors, financial managers, and auditors.\n\nAs directed in OMB Memorandum A-123, Appendix B, Risk Management Guidelines for Government Purchase Card Programs, Agencies should seek cloud automation solutions enabling GPC financial management, internal controls, and prevention of improper payments in avoidance of fraud, waste, and abuse. The OMB guidance is based on 3 pillars of operational excellence: Accountability, Compliance, and Transparency.\n\n- Accountability - Actus helps agencies paint a complete and total picture of each expense, eliminating guesswork, human error, and manual data entry tracking. Workflow automations ensure all Agency policies supporting separation of duties, improper payments reduction, and avoidance of split purchases are inherently enforced.\n\n- Compliance - Simplified, structured data is at the heart of compliance automation ensuring adherence to Agency policies and acquisition regulations. The Actus solution streamlines and automates oversight processes while maintaining rich transactional records for instant audit reporting. Actus furthers the regulatory mission of each agency with intelligent digital document processing using AI for records authentication, validation, retention, and disposal of purchase records presented as supporting documentation by cardholders. Adoption of Actus itself satisfies and supplements Federal paperless mandate compliance as well as DATA Act, IPERA, IPERIA, Public Law 115 The Evidence Act, M-19-16 Shared Services, A-11 Preparation, Submission, and Execution of the Budget, and more.\n\n- Transparency - Actus enables real time visibility over the status of funds in Government Purchase Card Programs, enabling Agencies to maximize GPC purchasing efficiency throughout the entire federal fiscal year. Actus presents role-specific dashboards enabling full visualization of all workflow processes, transactional data, and documents on a need-to-know, right-to-know basis. Audit automation occurs with every upload of bank transactions without requiring manual packet creation by cardholders and enables inspection of every detail of each purchase made within a selected time frame in a unified, streamlined format.\nActus elevates GPC financial management to the level of any other public funds obligation, supports accounting with financial system integration, enables informed budgeting with detailed item level transaction data, configures and customizes instant reporting, and unlocks actionable data for analytics, records examination, and transactions investigation. Actus increases Agency confidence to maximize refunds with daily bill pay and enables the use of purchase cards up through $25,000 in coordination with blanket purchases and standing orders.\n\nP-Card Compliance Automation Features:\n- Custom Approval Workflows\n- Financial Data Capture\n- Full Lifecycle Spend Tracking\n- Cloud Storage of Reconciliation Packets\n- Dashboard Visualization of data & documents\n- Automated Reconciliation Statements\n- Structured Item Level (Level 3) Data\n- Merchant Class Code Tracking\n- Suspicious Pattern & Activity Detection\n- Alerts for Each Stage of Transaction\n- Transactional Keyword Search\n- Bank Statement Transaction Matching\n- Auto-Matched Transactions\n- Travel Expense Tracking and Management\n- Daily, Weekly, or Monthly Reconciliation\n- PIV/CAC authentication\n- Simplified documentation in support of G-Invoicing\n- Live Agent Contact Center and Customer Services\n- Actus web app runs on all modern browsers","logo":"https://www.fedramp.gov/assets/img/logos/CSP_logos/Actus%20Logo2.png","inMarketplace":true,"agencies":["22-002-04"],"reuseCount":0,"leverages":["AGENCYAMAZONEW","F1206081364","F1512167750","FR1918740338","FR1814276801"],"leveragedBy":[],"timeline":[{"date":"2022-11-01","to":"Agency Authorization In Process","certType":"Rev5"},{"date":"2023-04-03","to":"FedRAMP In Process","certType":"Rev5"},{"date":"2024-02-13","to":"FedRAMP Certified","certType":"Rev5"}],"cr26":{"type":"Rev5","ocrOverdue":false,"valid":true,"findings":[{"level":"warning","message":"no business category listed","rule":"CDS-CSO-PUB"},{"level":"warning","message":"no trust center link; CR26 requires one with access instructions","rule":"CDS-CSO-UTC"},{"level":"warning","message":"no link to secure configuration guidance","rule":"SCG-CSO-RSC"},{"level":"warning","message":"no next Ongoing Certification Report date","rule":"CDS-CSO-PUB"},{"level":"warning","message":"no service list; CR26 requires the services in scope","rule":"CDS-CSO-SVC"},{"level":"warning","message":"no documentation overview (repositories) listed","rule":"CDS-CSO-PUB"}],"assessor":"Ignyte Platform Inc."},"sponsor":"22-002-04","trustCenterCheck":null}